Can I?
People need useful boundaries they can recognise in the moment, not a policy they remember too late.
Foundation by FabUX
Give people permission to do brilliant work.
A free AI Use Policy for your business.
Read the policy online, copy it into Word or download the editable document and adapt it for your organisation. No registration. No email gate.
Free AI Use Policy, implementation playbook and practical AI guidance.
Start with the policy, then use the connected playbook and guidance to put it into practice, review higher-impact work and protect information and rights.
AI works better when it starts with user needs.
AI increasingly shapes brands, services, customer and employee touchpoints, decisions and everyday delivery. Automation can increase speed and scale, but it can also scale poor assumptions. Foundation applies user-centred principles so AI-enabled work remains useful, understandable and accountable.
More than a policy template Clear permissionBetter judgementVisible learningShared confidence
Tools that generate, interpret, recommend or act using learned patterns.
This includes standalone assistants and AI features built into familiar services such as Canva, Microsoft 365, Google Workspace or LinkedIn. It can help create, rewrite, summarise, classify, analyse or automate work. Foundation focuses on uses that shape work, decisions or experiences, rather than treating every piece of conventional automation as AI.
A useful AI Use Policy answers four everyday questions.
These are the questions people ask before using AI at work. The policy gives them clear answers and shows where human judgement still matters.
Should I?
Availability is not suitability. Good practice includes knowing when the tool adds value and when it gets in the way.
Is this good enough?
Confidence comes from evidence, context and skilled review, not the fluency of an answer.
Can we stand behind it?
The organisation owns the decision, the experience it creates and what happens next.
Four connected Foundation resources
Set the rules, put them into practice, check work before it matters and protect information and rights. The resources work together, but can also be used individually where appropriate.
1. Set the rules · v1.0
AI Use Policy
The organisational permission and rules: where use is encouraged, what people must protect and when stronger judgement is required.
Read the policy 2. Put them into practice · v1.0Implementation playbook
A staged route from policy approval to confident, visible and repeatable practice.
Use the playbook 3. Check work before it matters · v1.0Human review and approval
Decide who reviews AI-assisted work, what they check and what approval means before it is used.
Open Human review and approval 4. Protect information and rights · v1.0Privacy and intellectual property
Practical boundaries for information, personal data, confidential material, copyright and ownership.
Review the guidance Approach · v1.0How Foundation fits
Foundation connects user-centred design, decision design, content for answer engines, brand and the wider FabUX service offer.
Explore the approach Review patternChanges you can see
Every document carries a version, status, review date and short changelog. Updates should never arrive silently.
See the update patternTwo ways to begin
Use it yourself.Bring us in where it helps.
Self-guided: everything here is designed to be useful without hiring FabUX. Read the documents, adapt them with your team and use the implementation playbook to move from policy to everyday practice.
Supported: FabUX can help you move faster, test the approach with the people who must use it and bring an independent perspective to difficult decisions. Our experience in user research, service design and brand helps align policy, tools and real behaviour, while bringing the creativity and emotional understanding that makes the approach clear, engaging and recognisably yours.
Release record
Each Foundation document carries a version and review date. Material changes are recorded here so you can see what changed and when.
Foundation release record
Foundation by FabUX Version 1.0
Initial public release of the connected Foundation resource set.
AI Use Policy Version 1.0
First published version, creating clear permission for thoughtful and approved use of AI.
Implementation playbook Version 1.0
First published version, providing a practical 30-day route from an approved policy to everyday use.
Human review and approval Version 1.0
First published version, helping organisations decide when human review is required, who should carry it out and what approval means.
Privacy and intellectual property Version 1.0
First published version, covering information entered into AI tools and the checking, rights and responsibilities associated with their outputs.
The Foundation approach Version 1.0
First published version, explaining how user-centred principles connect policy, implementation, human review and information safeguards.
Check back for updates
Foundation is designed to evolve. New documents and material revisions will be recorded on this page, with clear version and review dates.
There is no registration or mailing list. Return here whenever you need to check that you are using the current version.